Utah POA club Borad of Directors meeting, Feb 4th, 2006, 7:00 pm

Present: Mike Gardner, Shauna hatch, Craig Ercanbrack, Stacy Ercanbrack,
JoJO Lindstrom, Susan Munson, Cheryl Lady, Scott Woodward

Minutes from thr previous meeting read and approved.  Shauna Hatch expressed
concern about sending out the minutes to every meeting without BOD approval.
Decision was made to email the minutes to the BOD for approval.  Then a
mailing could go out.

Resignation letter from Scott Evans read.  BOD discussed and accepted the
resignation as of Jan 31st, 2006
Discussion of a replacement.  The members at the general meeting have
approved a change in the by-laws to allow the BOD of directors to appoint
new officers when a vacancy occurs after the elelctions. Several names were
discussed.  It was decided that since the two names voted on at the general
meeting were Scott Evans and Mike Gardner, and since the voting was very
close, Mike Garnder would be the logical replacement.  Concern was voiced
that he may be  pushed very hard with chairing the sale as well.  Mike felt
he could accomplish it.
Mike Gardner and Shauna Hatch were the two nominated for Vice-president, but
Shauna said she would rather stay as secretary.  After discussion, Susan
Munson was appointed as Vice-president. She has many years experience in the
club.    A 1-year BOD position was then left open.  Several names were
presented and discussed.  Jordan Gardner was the choice and he accepted the
position.  He had been nominated as a board member at the general meeting. 
The board felt he would give a good balance to the BOD.

BOD discussed changing a previous ruling about donated leadline awards. It
was decided that members would be allowed to donate tose awards. No one
would be asked, but anyone who wanted to provide leadline awards for a show
should be allowed.  Leadline classes have the highest cost.  JoJo Lindstrom
offered to provide leadline awards for the shows that did not have another
donor.  Anyone who would care to donate any  leadline awards would be
appreciated.

The judge for the first show will be Terry Paine, his wife will be the ring
steward and will not charge for her services.  This will save the club a
substantial sum.  This first show will NOT be held in Nephi.  The facility
is booked heavily throughout the spring and summer. That facility will be
checked for a possible later show.  Nicole Blackhurst has agreed to judge
the trail class.  This show will be in Santaquin.  The BOD approved both
judges.

Judges - JoJO reported that getting judges is quite difficult.  There are 8
to choose from.  Getting a non-carded judge amounts to getting that judge
carded.  2 judges have let their cards lapse because they are unable to
judge weekend shows.  Club members are asked to help find potential trail
judges.  That is proving to be difficult.  Trail judges will have a limited
time for that class and are paid $50.  The class will not be allowed to run
past 5:00.  The class will be run from 2:00 to 5:00 and no later.  Trail
judges do not have to be carded.

The club needs to really work on our hospitality for our judges.  Someone
needs to be in charge of taking the judge to lunch and getting them drinks
during the day.  Members need to be aware of participants protacol.  Threat
the judges with respect.  Sportsmanship is the order of the day!

Show Secretary - Looking back at previous years, the show secretary was paid
$100/show.  The money usually went back for entries.  That money will need
to come directly out of club funds.  There is a 2 week window after each
show to submit the records.  That includes the floppy disk, printed results,
master sheet, judges cards, measurements, etc.  The secretary needs to
receive the entries, figure the tabs, (not colltect them) prepare the judges
cards, have the results signed by the show manager and an officer, list the
inspecotrs, keep track of the adds and scratches, send in the results to the
national office.  A show packet is sent for each show  from the national
office with all the requirements.  Shauna hatch had spoken to three people
about being a show secretary.  They indicated they would charge $200/show,
but they were also uncomfortable with the idea that their integirity would
be questioned. Scott Woodward offered to chair the show secretary position. 
It is open to any member at $150/show The show secretary will also need to
get the show packets out.  Craig and Sracy will be happy to teach the
program to the secretary.

Club members need to be reminded that to show in Uah POA shows they must be
a Utah member.  To show in Regional shows they must be a national member.
Those who are not national members will not have their local  points
recorded with the national office.

The first show will be held at Santaquin. This will be May 27th. Scott Evans
is the show chairman for this show.
The second show is looking for a venue.  June 17th. Scott Woodward will
check on the Alpine City arena for availability and cost. Shauna hatch will
chair this show.  The second show will be the family rate show.  Cost will
be $50/family + fees or $3.00/class + fees.
The September show needs a venue, Susan will check with Genola as a
possibility.
Shauna hatch will check on Lindon for the fun show.

The BOD would like 2 pictures to go in the magazine each month.  One for the
youth and one for the club. Shauna Hatch will send the club letter. Club
members are asked for input.

Discussion on lead-line classes for the classic. All BOD members felt the
lead-line classes should be increased at the classic.  Those who came down
for the regional have expressed interest in more of the same classes at the
Classic.

Justin and Mindy Rose have agreed to chair the Horse Expo.  There is a grant
available from POAC to help with the cost. It was agreed the club had good
exposure last year.  Our tentative day is Saturday at noon this year, March
11th.  Club members are encouraged to sign up to help.

Year end awards will be headed by Cheryl lady, JoJo Lindstrom anf Stacy
Ercanbrack.  Club members are encouraged to sign on to  help.

Club members are strongly encouraged to sign up to help with individual
shows. Help is needed for gates, patterns, trail set up, stewards, jumps and
set up, all take downs, stewards, announcing.

Mike Gardner will be show manager for the slae and the Rocky Mountain
Regional.  Craig Ercanbrack and Ross Bradford will help.  Shauna Hatch will
announce.  Any others who would be willing to help are asked.

Clinic - JoJo will plan clinics.  They will have limited entries and lots of
help.  Those discussed were a pattern clinic and a beginning jumping clinic.
  Cost will try to be kept to $20/person. Last year the clinics broke even.

Club members are encouraged to sign up for any and all sections of our POA
club.  Horse Expo, clinics, show secreatary, shows, Rocky Mountain Regional,
donations for leadline awards, finding awards for shows, year end awards,
sale, futurities.

Mike Gardner presented another format for the George Bishop Futurity. 
Possibly held in conjuction with the Rocky Mountain Regional.
Classes would be
#1 Yearlings (halter, lungeline, trail)
#2 2 -3 year olds (Western, English, Trail )
#3 3,4,5 year olds (Western, English, Trail)
Classes would be judged and an all around winner in each age group would be
awarded.   Colts, fillies, and geldings would be judged together.
Entries:
       Early entries: $30/pony (includes all 3 classes)
       Regular entries $50/pony
       Late entries $70/pony

Bod felt this should be worked foreward. See if it can be added to the
Regional at this point.  Check with the national office.  Mike would call
the office the beginning of the week.

emai list for directors

Mike Gardner - mike.gardner@nebo.edu
Susan Munson - maplemountainpoas@netzero.net
Shauna Hatch - shaunahatch@hotmail.com
Craig Ercanbrack - cs6pack@yahoo.com
Stacy Ercanbrack - "
Cheryl Lady - ladyfamily@hotmail.com
Scott Woodward - scott@woodwardfamily.net
Jordan Gardner - jrdngardner@yahoo.com
JoJo Lindstrom - none

Next meeting March 4th, 7:00   at Mike Gardners home.

Meeting adjoured 9:30 pm.

I have not proofed this well.  I will paste it into my word processor and
proof it there before it goes out.  Send anything I missed, please.  I was
not writing very fast.





Shauna Hatch